Videos: i-Reporter’s eForms and eReport system

i-Reporter, the electronic reporting app makes us 65% cost reduction

Tom is an equipment inspector at a maintenance facility.
He has to bring a binder of check sheets, diagrams, manuals and a digital camera for work.
He conducts field tests, records results on check sheets, and takes photos throughout the inspection.
After returning to the office, he manually enters data into an Excel spreadsheet, attaches photos from a digital camera and inputs all results into a task management system.

The repetitive data entry process consumes a significant amount of time, leading to long hours of overtime work.
Tom struggles to find time for personal activities, like meeting his girlfriend.

One day, while browsing the internet on his iPad, he discovers i-Reporter, an eforms iPad application designed to streamline the entire reporting process.
The application allows him to create a digital reports directly from Excel spreadsheets, eliminating the need for manual data entry.

Will Tom be able to make time to date his girlfriend by utilizing i-Reporter?

i Reporter in an eforms which makes your reporting task more productivity and efficiency

i-Reporter is a paperless solution that replaces paper based reporting with tablet based data input for your current reports.

With paper reports, there is always a labor intensive process of taking notes on paper at the job site, capturing photos with a digital camera or smartphone.
After returning to the office, and then inputting the data into a computer to compile the report.

With i-Reporter, you can record and capture photos on a tablet or smartphone at the site, save them in the database and share them instantly,eliminating the need for report compilation at the office. It makes our operational work efficiency.

Features of i-Reporter

• You can input electronic reports without changing the layout of your current paper reports
• The centralized management of all reports in a report database, making it easy to automatically integrate with other backend systems.
• i-Reporter enables speedy input, even in places where Wi-Fi does not reach, such as at the edge of a factory or in remote areas without cellular coverage.
• Drawings and procedure manuals can be viewed with the library function.

i Reporter, digital reporting system configuration

i-Reporter system components

• i-Reporter, a paperless solution consists of ConMas Server, ConMas Manager, ConMas Designer and i-Reporter input App.
• i-Reporter input app is available for iPad, iPhone and Windows.

• There are two versions. One of them is the on-premises version.
• Customers can prepare a server on their own.
• They just need to install the ConMas Server software into their own server to save the form data.
• The other one is the cloud version.
• For this version, we prepare a server environment for each customer on Microsoft Azure (which is managed by CIMTOPS) and allow customers to access and use the cloud environment.

• ConMas Manager is a database for managing the form data stored in the ConMas Server.
• You can approve devices, check or download the saved data, approve the forms created by i-Reporter, manage the user or group details, and more.

• ConMas Designer is a Windows app for creating forms which you will use in i-Reporter.
• You can create forms easily and no programming is required.

• i-Reporter is app which enter data and create digital reporting.
• This app can be downloaded on your iPad, iPhone, or Windows PC.

• A server
• A Windows PC
• An iPad, iPhone, Windows tablet or Windows PC
• A browser
• Microsoft Excel

ConMas Manager is a system that can manage forms via a web interface.
We confirm template forms and input forms saved to a server using ConMas Manager. This video introduces an overview of the ConMas Manager and how to use it.

These functions are available on ConMas Manager.

• Template forms management
• Documents management
• Notification message setting
• Label setting
• Authority setting
• Data output
• Doc.import
• Label management
• Library management
• Schedule management
• Master data management
• Custom menu
• Bider function
• System management

ConMas Designer Initial Settings

Download and Install ConMas Designer:

• First, go to the support website and download the latest version of ConMas Designer.
• You will launch the setup wizard to start the installer and install the software.
• Extract the downloaded file.

• When opening ConMas Designer for the first time, you would need to connect to a ConMas Server.
• Click the gear icon on the top-right to open ConMas Designer Settings and enter the URL of the connection server.
• Different instructions are provided for On-premise and Cloud versions.

• After you set the URL of the connection server, return to the login screen.
• Enter your user ID and password to log in.
• User ID and password information are already specified for the on-premise and Cloud versions. (Check the support website.)

• When logging in for the first time, the device registration screen will be displayed.
• Approve the device in ConMas Manager.
• Log in again to ConMas Designer. The main screen will be displayed, and you can get started with ConMas Designer.

How to create a form with the i-Reporter app

Creating a form:

• After logging into the app, you can start creating a new form.
• To create a new form, tap "Create new" and select the form you want to enter.
• You can choose whether to save the form to the server or the device.

• You can choose the saved form from the server or the device.
• You can edit forms with the data entered or those with the values entered by the automatic form creation feature.
• You can save, undo, redo, and more.

• There are various icons in the entry screen, such as opening the Freedraw, saving, undoing/redoing, showing or hiding the Freedraw, and more.
• From the detailed setting menu, you can share the form to another app as a PDF file, export the form to email in PDF or JPEG format, show/hide the cluster frame, and more.

• You can make copies of the sheet.
• You can select which sheets to copy, add sheets (max: 5 sheets), and delete sheets.

Efficient data input in i-Reporter

• The fields required to enter the data are marked in red.
• For entering dates, tap the cluster to enter the date or select a date from the calendar.
• You can enter the numeric values by using the keypad.
• You can set a formula for the calculation cluster. With this, an automatic calculation can be done in the form.
• You can set minimum and maximum values. You can also set alerts regarding these values.
• Working hours can be entered by setting a formula that will automatically calculate the total hours.
• You can use many kinds of symbols for the fields, such as circles, checkboxes, cross marks, and more. You can set the line color, fill color, and thickness for these marks. Tap the cluster to choose the symbol and color.

User management in ConMas Manager

User ID Registration:

• Open and log in to ConMas Manager.
• Register new users by clicking System > Users.
• Click the + button on the top right to move to the registration screen.
• Set up the user ID, password, personal stamp, usage period, and authority group.

• Name stamp is used for the approval request.
• Upload a JPEG or PNG file.

• Click the user ID link in the list.
• Click the Delete button on the top right to delete the user ID.

• Click System > Groups.
• Click the ＋ button on the top right to register a new group.
• Enter the group name and set the permissions.
• Users in multiple groups will have system permissions set in each group.
• To delete a group, click the group ID link in the list.
• Click the Delete button on the top right to delete the group.

Introduction of i-Repo Scan

• i-Repo Scan is an advanced barcode scanner app.
• You can use this app with your iPad or iPhone.
• The demo shows the efficiency of i-Repo Scan, demonstrating the ability to check stock with one scan, eliminating the need for hand-held scanners.

Introduction of i-Repo Web

This video is a tutorial or instructional video about i-Repo Web, a Web reporting application.

• i-Repo Web allows users to create inspection eReports and is accessible on any device through a Web browser.
• The tutorial provides the procedures for using i-Repo Web, including form registration, operations and work scenarios settings, data entry, and confirmation of the completed form.
• This video also explains how to create the i-Reporter form from an Excel file using ComMas Designer, customize the template, and guide operators on-site by changing the text format and background color.

Case Study: NTPT Company Limited

• This case study explains how i-Reporter has supported NTPT Company Limited in improving its business performance, especially for operations at the manufacturing site.
• i-Reporter is an electronic form system that digitizes paper reports.

• i-Reporter allows operators to enter data on tablets or smartphones. No need to go back to the office to do admin tasks as they can make the report fast with this system.
• The layout can be the same as the current paper forms. Operators can enter the data directly with the electronic version of the form without making any changes to the layout.

• i-Reporter is also an offline reporting app, as you can use this system in areas without any Wi-Fi. All features can be used in various environments.

• All data is centrally managed in a database, enabling seamless automatic integration with other backend systems.

• A representative from NTPT praises how i-Reporter is user-friendly, emphasizes its suitability for their specific tasks, such as the use of electronic forms on iPads, and explains how i-Reporter has contributed to higher work efficiency and less workload.

Case study: Furukawa Electric Co., Ltd.

• i-Reporter helped Furukawa Electric Co., Ltd. (hereafter, Furukawa Electric) to reduce costs and working hours related to paper management.
• The deployment of i-Reporter created the transition from paper-based records to electronic records in the manufacturing process, which improved the overall operational efficiency and product quality.
• Using i-Reporter led Furukawa Electric to eliminate 15,000 paper documents a year, streamlining the quality checks and analysis process in manufacturing.
• The switch to electronic records gave quicker access to the histories of manufacturing data, which also led to fast detection and analysis of quality issues.
• For the benefits of using i-Reporter, not only they were able to reduce working hours and costs, but they have also been able to visualize and analyze the manufacturing data effectively. Their overall operation has become more efficient, and they are starting to develop future strategies with the collected data.

Case Study: KDDI Dubai

Sayaka Oide from CIMTOPS Corporation interviews Rex from KDDI Dubai to talk about their use of i-Reporter at a construction site in Jordan for telecom and networking projects.

According to Rex, they mainly use i-Reporter for site surveys. The system helped them to improve their overall performance and save working hours compared to the old ways. Before, they checked the facts directly from documents or paper files and did most tasks manually, like taking photos or attaching files.

The geographical features of i-Reporter allowed them to enter parameters like the geographical location (longitude and latitude) and help check the updates from the site, which helped them prevent missing information in work reports.

The ease of creating template forms from the XFI (presumably referring to some form of digital format) is highlighted, making the process efficient and user-friendly.

Engineers in Jordan find i-Reporter easy to use. They feel comfortable with the features and appreciate how they can save the reports to a cloud database and share comments about the report with others immediately. Rex also explained how his team has used iPads constantly since adopting i-Reporter and showed appreciation for how i-Reporter became a default system to use for their business.

Case study: IX Holdings Co., Ltd

• IX Holdings Co., Ltd is a company based in Ise City, Mie Prefecture, Japan, specializing in the manufacturing and sales of onigiri senbei (rice crackers) and other confectionery products.
• Their products have a unique taste from dashi flavor, and the company has built strong brand recognition for many years.

• The team at Masuya’s factory is dedicated to improving productivity by leveraging IT solutions.
• They actively use IoT technology to collect data from sensors in the factory to visualize and analyze the collected data for process improvement.

• Acknowledging the declining population trend and the constantly changing consumer habits affecting the food industry, the company believes productivity improvement is the key initiative to overcome these challenges.
• Starting the Digital Transformation (DX), particularly the deployment of electronic daily reports (e-reports), was an important step to make positive changes.

• The company started using i-Reporter for e-reports, aiming to simplify data entry and improve data visibility.
• The transition from analog (paper-based reports) to digital reduced working hours in data entry and set the tone to start using other technology, like the RPA (Robotic Process Automation).

• The deployment of i-Reporter led to many benefits, including less working hours that came from manual tasks, easier work processes, and improvement in operational efficiency.
• In addition, moving from paper-based records to e-reports aligns with the company’s goals of becoming digital. This system also contributed to developing paperless operations and allowed the company to start taking global initiatives like SDGs (Sustainable Development Goals).

i-Reporter animation video in manufacturing

Higher Efficiency:
i-Reporter reduces or eliminates time-consuming data entry tasks. It also eliminates the need for paper-based workflows and costs related to printing, storing, and human resources for tablet operations and data entry.

Automatic Form Generation:
With i-Reporter's automatic form generation, users can create work instructions easily. The on-site staff can launch i-Reporter on the tablet and then open the correct form for the job. All they need to do is scan the QR code printed on the product to start entering the data. This feature helps users to avoid dealing with challenges coming from handwritten forms.

Data Accuracy and Data Export:
The digital platform ensures data accuracy through easy-to-use interfaces on tablets, with features such as automatic calculation. Data can be exported into CSV files to do additional analysis, control the costs, and create charts and graphs.

Immediate Data Availability and Sharing:
Entering data directly into digital forms lets users check site performance and production updates immediately. The collected data can easily be shared between the factory floor and the head office, leading to better collaboration and faster data analysis.

i-Reporter animation video in Logistics

Advanced Barcode Scanning Technology:
The system called i-Repo Scan, utilizes advanced barcode scanning technology to streamline inventory management in warehouses.

Higher Efficiency:
i-Repo Scan significantly enhances the efficiency of inventory work by eliminating the need for barcode scanners and paper-based lists.

Batch Scanning and Real-time Verification:
i-Repo Scan allows customers to scan multiple barcodes at once. It also provides real-time verification of incoming products against the logical stock records on a tablet.

Benefits:
i-Repo Scan offers benefits such as higher efficiency, the ability to scan barcodes in various conditions, and easier reference to logical stock records via a tablet.

i-Reporter animation video in Inspections

No More Manual Checks:
The inspection of electrical equipment is mostly done manually. i-Reporter solves the inefficiency of this task by allowing users to fill out the digital forms without any internet connection.

Real-time Data Entry:
With the copy feature, users can enter the current values and see the values from the previous reports. Calculations are done as the data is being entered, so users can see the changes in the values easily. The report can be completed quickly without any errors.

Streamlined Reporting Process:
i-Reporter eliminates the need for manual conversion of hand-recorded data into computer systems. The final inspection report can be created quickly. Real-time reporting can be done as the report can be sent as a PDF file via email right on-site without any delays.

Fast Reporting to Customers and Managers:
With i-Reporter, users can attach photos to the report. The review with the customer or building managers can be done on-site, which saves time and makes inspections efficient.

i-Reporter animation video in Construction

Construction Site Management:
The system streamlines construction site management by digitizing and centralizing the collected data. It eliminates the need of using analog tools.

Higher Efficiency:
i-Reporter eliminates the time-consuming task of managing paper-based reports. Users can save and check all necessary details on a tablet.

Real-time Data Processing:
The Custom Master allows users to check essential information, and photos taken with the tablet's camera are seamlessly saved into the forms, leading to fast reporting. The supervisor can also check the completed forms instantly from their computer.

Reduced Errors and Overtime:
Forms can be created in real-time at the work site, which will reduce the need for manual data transfer and lead to less overtime. The layout is the same as the original paper form, so training how to enter data into the digital form is not necessary.

i-Reporter animation video in Agriculture

• The digital version of farm data management can allow farmers to track the expected and actual production and monitor crop growth status.

• Despite the work becoming digital, paper is still being used to record crop growth.
• Using paper to do work is risky, as it can be damaged from mud or bad weather.
• Managing large amounts of paper reports and materials is time-consuming.
• Entering data into the computer adds more workload.

• They can access i-Reporter from their iPhone.
• They can enter the data while on the field, eliminating the inconvenience of paper forms.
• The data can be entered easily with a pre-made list of custom answers.
• The overall process becomes easier for workers.

• They can take pictures with their iPhone and attach them to the form, which can eliminate the need for additional equipment and the time spent on sending documents.
• GPS information is automatically saved when taking a picture. They will know when and where the picture was taken.

• Data captured with i-Reporter can be exported as CSV for planning, estimating crop yields, and calculating crop growth.
• The system leads to smart agriculture. It provides convenience and efficiency in data management for farmers in the field.